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Employee Confirmation Software
In today’s fast-paced business environment, providing efficient and effective employment confirmation to third parties on behalf of employees is crucial for employers to maintain and ensure POPIA compliance.
DCM’s Employee Confirmation Software is a much-needed solution designed to streamline the process of electronically confirming employee details in a timely manner and reducing current costs while ensuring compliance with the POPI Act.
Our software not only simplifies this process but also enhances payroll and HR productivity by eliminating the need for manual confirmations and reducing the risk of disclosing information to unauthorised third parties.
Our solution is tailored to meet the unique needs of employers, from large corporations to small enterprises, ensuring a safe and seamless experience for all stakeholders.
Automated Verification
This includes verifying all persons associated with creditors, lawyers, or other parties wishing to access the employment information.
Real-Time Data Integration
The system integrates with payroll systems in real time, providing up-to-date information about employees, both current and terminated. This feature is particularly useful for keeping a history of all employment confirmation requests.
Compliance Monitoring
Our software offers automated confirmation of employee credentials, ensuring that details are provided only when an employee grants permission, thereby ensuring compliance with the POPI Act.
Ready to streamline your employment confirmation process?
Our Process
Initial Setup and Customisation
DCM's team works closely with your organisation to set up the Employee Confirmation Software. This includes customising the system to meet your specific needs, such as integrating it with your existing HR systems and defining the scope of confirmation.
Data Input and Verification
Once set up, the software automates the data input process, processing the necessary employee information. This includes the vetting of all service providers, creditors, and lawyers accessing employment information.
Real-Time Reporting
The system provides real-time reporting on all employment confirmation requests, including the reason for each request. This feature ensures that employers are always kept informed about all requests.
Ongoing Support and Maintenance
DCM offers continuous support and system maintenance, ensuring that the software remains up-to-date with the latest regulations and technological advancements. Our team is always available to assist with any issues or queries that may arise.
Why Choose Us?
By choosing DCM, you benefit from a reliable, secure, and user-friendly system that supports a solution protecting your organisation and ensuring employers and employees have peace of mind.
Our Software
Our software is designed to simplify complex verification processes, saving time and resources while enhancing data accuracy.
Our Experience
With nearly two decades of experience serving South African businesses, we understand the unique challenges employers face in managing employee data.
Our Solution
Our solution is not just a tool, but a partnership aimed at fostering a compliant, efficient, and transparent workplace.
Want to enhance the accuracy and efficiency of your employee records?
Benefits of Using Employee Confirmation Software
Employee Confirmation Software automates the verification of employee information, including employment history, education, and personal details.
By integrating with various data sources, it ensures accuracy, compliance, and up-to-date records.
Compliance with POPI Act
Automation reduces the risk of human error by providing reliable and accurate verification of employee information. This minimises discrepancies and ensures that all records are correct and up-to-date.
Time and Cost Efficiency
The software automates the time-consuming process of manual verification, saving valuable time for HR departments. This efficiency translates into cost savings by reducing the need for extensive administrative work.
Enhanced Compliance
By ensuring that all employee data is verified against current regulations and standards, the software helps organisations maintain compliance with South African labour laws, reducing the risk of legal issues and penalties.
Real-Time Updates
The integration with various data sources allows for real-time updates on employee information. This feature helps in quickly identifying and addressing any changes in employee status, such as promotions, terminations, or relocations.
Improved Data Security
The software provides secure storage and handling of sensitive employee information. By using encryption and other security measures, it protects data from unauthorised access and potential breaches.
Better Decision-Making
Accurate and up-to-date employee information enables better decision-making within the organisation. HR and management teams can rely on verified data to make informed choices regarding staffing, promotions, and compliance.
Experience the Benefits
Contact us today to find out more about how your company can benefit from using employee confirmation software.
Wellness Gateway Software
This innovative software facilitates third-party payroll deductions (Garnishee orders and other non-statutory deductions) whilst complying with preset limits in terms of the Basic Conditions of Employment Act. It removes the need for creditors or other service providers to send monthly schedules to the employer for such deductions. Additionally, the system automatically calculates affordability limits before credit or other services are granted.
The Wellness Gateway is a real-time processing system that provides all vendors on the platform with sufficient information to ensure creditors do not exceed allowed deduction limits.
It informs creditors of available amounts before any service is provided to employees at that specific point in time.
Not only does this solution ensure affordable deductions, but it also handles all payments to creditors from the employer.
This system guarantees certainty in secured deductions for creditors and affordable deductions for the employer and their employees.
It is essential for all employers and can be integrated into Employee Assistance Programs (EAP) and any payroll software.
Benefits of The Wellness Gateway Software:
- No manual intervention required
- Automated interaction between service and credit providers and the employer's payroll for deduction purposes
- System updates information in real-time
- No risk of excessive or unaffordable deductions from employee salaries
- Clear rules and guidelines for credit providers or insurance providers with access to payroll deductions via the Wellness Gateway
Want to know more about Wellness Gateway Software?
DCM Corporate Clients
Client Testimonials
Real stories about real people …. We can do the same for you!
Thank you so much Janine. You really saved my payslip and my day. Thanks for stopping the illegal deduction of garnishee fees from my payslip.
I can honestly say that debt counselling was the best thing that could have happened to me.
I just want to express my gratitude to you, Nicolene and staff for the sterling work. It has been a difficult journey, the road less travelled, sometimes filled with anguished, anger and frustrations. However a journey well worth taking.
Frequently Asked Questions
Answering Your Employee Confirmation Software Questions
This solution protects both parties when third parties conduct employment confirmations on employees.
This solution has the ability to integrate with or communicate with any payroll software solution.
Information on employees will only be provided once the employee is notified electronically and permission is provided by the employee.
All data is pulled and not stored within this Software Solution.
This software does not have any limitations in terms of volume.
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